Network for Tsunami Aceh Inc
PO Box 374 Parkholme SA 5043 Australia
Web: http://www.communitywebs.org/NetworkforTsunamiAceh
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Network for Tsunami Aceh Inc PO Box 374 Parkholme SA 5043 Australia Web: http://www.communitywebs.org/NetworkforTsunamiAceh |
| | Home | About us | Tsunami in Aceh | Aceh Now | Fundraising Strategies | Child Sponsorship | | Learning Centre | How you can assist | NTA Update | About Aceh | Contact us | Thanks | Links | | |
TERMS OF REFERENCE
The NTA Inc Adelaide/South Australian Network consists of: BANDA ACEH NTA Inc. has established a network of 7 contact persons in Aceh - locals who some of which are graduates of Adelaide/South Australia tertiary institutions – who know the real need of their people. The network is established at the following locations: MUSLIM AMIREN was born in Pidie (Sigli - Aceh) and gained a Bachelor of Mathematics from Syiah Kuala University, Aceh in 1998 and a Master of Information Technology at the University of South Australia in 2004. In Australia he was President of MIIAS (Islamic Indonesian Community Community Association of South Australia. Prior to studying in Australia, he was a volunteer for Farmer Development in South East Aceh, and member of Aceh Ecotourism Foundation. Currently a lecturer in the Math Department at Syiah Kuala university in Banda Aceh, he is also active in the Youth organization of Mosque & TPQ Baiturrahman (Informal Islamic school in The Great Mosque of Baiturrahman Banda Aceh) where children learn to recite and to understand the Alqur’an and Islam. Prior to the tsunami, this organization had more than 1000 students and about 75 active teachers. In the TPQ, they also have a theater where the children learn how to improve other skills such as Speech in Arabic & English Language, Calligraphic (Arqur’an writing art), Painting, Salaweut, Aceh Dance, Singing, Reading Poetry and Drama. Dr. MUSTANIR is Dean of the Faculty of Mathematics and Science.(FMIPA). He was Director of TPSDP (Technological and Professional Skill Development Project) which operates under a US$1 million grant by ADB (Asian Development Bank) after completing his doctorate in Japan, . He is currently active in supporting community development projects in Aceh such as Yayasan Amil Zakat Ustman bin Khattab and BSMI/MER-C. He has assisted in the clean-up of the Tsunami aftermath Dr. SAYED MUHAMMAD HUSEN completed a Bachelor in Counseling at Syiah Kuala University in Aceh, has extensive experience in community development and is secretary of Baitul Mal NAD (a body that manages zakat/fundraising for Acehnese) which was developed from BAZIS (Badan Amil Zakat Infaq & Sedekah). He is also Director of Baitul Qiradh Baiturrahman (a bank for people in poverty) and is former President of Youth Moslem Baiturrahman Mosque (the greatest mosque in Banda Aceh). Prior to the tsunami, he was active as a speaker on some radio stations in Banda Aceh and as freelance journalist for Aceh Post Newspaper and Hidayatullah Magazine. Although he lost his pregnant wife and two daughters in the tsunami, he has been providing his home in Indrapuri to be used as a temporary residence for victims of tsunami. Contact Dr Sayed Muhammad Husen : +62-815-34049028 SIGLI MUHAMMAD RIZA, S.Si was saved when his home was destroyed in the area of Keudah, an area completely destroyed by tsunami in Banda Aceh. He has a Bachelor degree in Chemistry from FMIPA Syiah Kuala university and is active in organizations such as HMI (Islamic Student Association), Fokusgampi (Pidie Youth Organization) and Kosgoro. After tsunami, he is now employed by IOM (International Organization for Migration) as their volunteer in the Pidie area. Contact Muhammad Riza : +62-815-34027059 & +62-812-69-54723 LHOK SEUMAWE SAMSUL BAHRI, M.Pd. has just graduated from Flinders University with a Master’s in Education. The National Education Department appointed him to Train the Trainers for Aceh in Vocational Skills.. After Tsunami, his house in Banda Aceh has become the base camp for NTA and 20 volunteers from Youth off the Street Australia. Contact Samsul Bahri :+62-852- 60054032 samsul_bahri2002@yahoo.com ZAHNUR, M.InfoTech just graduated with a Master’s degree in Information Technology from University of South Australia. As a lecturer in the Mathematics Department, FMIPA Syiah Kuala University, he is delivering new technology for people in Aceh. He completed a bachelor degree in Mathematics at ITS (Institute of Technology Surabaya). LANGSA MUHAMMAD IQBAL is currently a student in the Engineering Faculty of Syiah Kuala University, Mechanical Department. He was an Indonesia-Australia Exchange Student in Adelaide. During tsunami he moved from Banda Aceh to Langsa to help victims. Contact Muhammad Iqbal : Top 1 2 DEFINITIONS 3 3 OBJECT AND AIMS 3 4 POWERS OF THE ASSOCIATION 3 5 MEMBERSHIPS 4 5.1 TYPES 4 5.2 SUBSCRIPTIONS 5 5.3 RESIGNATIONS 5 5.4 EXPULSIONS OF A MEMBER 5 5.5 REGISTRATION OF MEMBERS 6 6 COMMITTEE 6 6.1 POWERS AND DUTIES 6 6.2 APPOINTMENT 7 6.3 PROCEEDINGS OF COMMITTEE 8 6.4 DISQUALIFICATION OF COMMITTEE 7 THE SEAL 9 8 GENERAL MEETINGS 9 8.1 ANNUAL GENERAL MEETINGS 9 8.2 SPECIAL GENERAL MEETINGS 10 8.3 NOTICE OF GENERAL MEETINGS 10 8.4 PROCEEDING AT GENERAL MEETINGS 8.5 VOTING AT GENERAL MEETINGS 11 8.6 SPECIAL AND ORDINARY RESOLUTIONS 8.7 PROXIES 12 9 MINUTES 12 10 DISPUTE RESOLUTION 12 11 FINANCIAL REPORTING 13 11.1 FINANCIAL YEAR 13 11.2 ACCOUNTS TO BE KEPT 13 11.3 ACCOUNTS AND REPORTS 12 PROHIBITION AGAINST SECURING 13 WINDING UP 13 14 APPLICATION OF SURPLUS ASSETS 13 15 RULES 14 The name of the incorporated association is “Network for Tsunami Aceh” referred to herein as “committee” means the committee of management of the association. “general meeting” means a general meeting of members of the association convened in accordance with these rules. “member” means a member of the association. “member organisation” means an organisation with the power to appoint an organisation member. “organisation member” means a member appointed by an organisation member. “non organisation member” means a member appointed by a committee of the organisation members. “the Act” means the association Incorporation Act 1985. “month” means a calendar month. “network” means the association. The objects of the association are: i) To collect money and goods to fund immediate and long term charitable activities to assist the victims of the Tsunami disaster in the Indonesian province of Aceh and the surrounding regions. ii) To collect money and goods to fund charitable activities in other areas of Indonesia, as deemed necessary at a later date by a majority of the committee. iii) The association is a non-profit organisation. iv) The assets and income of the association shall be applied solely in furtherance of its above-mentioned aims and no portion shall be distributed directly or indirectly to the member organisations except as bona fide compensation for services rendered or expenses incurred on behalf of the association. The association shall have all the powers conferred by section 25 of the Act. a) There shall be two types of members, only distinguished by their means of election to the committee and their ability to vote extra voting members onto the committee. The two types of members shall be: i) Organisation members. ii) Non organisation members. b) At the start of the association, the organisation members will be appointed by the following member organisations: i) Australian Indonesian Association of South Australia Inc (AIASA). ii) Persatuan Pelajar iii) Indonesian Balinese Community of iv) Masyarakat Islam Indonesia di Australia Selatan (MIIAS), (Indonesian Muslim Community of v) Ikatan Remaja Islam di South vi) Ikatan Cendikiawan Muslim Indonesian (ICMI), (Indonesian Muslim Scholars Association). vii) Indonesian Teachers Association (INTAN). viii) Indonesian Radio ix) Indonesian Minang Community (IMC). x) Kerukunan Keluarga c) Each organisation shall appoint one Primary organisation member to represent their organisation within thirty days of the annual general meeting. d) Each organisation may appoint, at any time, a Secondary organisation member to represent their organisation in place of their Primary organisation member. IE if their Primary organisation member is not able to attend a meeting. e) Each organisation shall exercise one voting right through their Primary or Secondary organisation member. f) Organisation members shall be able to appoint non organisation members with a majority vote of organisation members. g) Each non organisation member shall exercise one voting right. h) Non organisation members shall not be able to vote to appoint new non organisation members. i) The organisation members shall be able to appoint, at any time, a new organisation to the membership with a majority vote of organisation members. j) The non organisation members shall not be able to vote to appoint a new organisation to the membership. k) A vote to add a new organisation may be deferred by the vote of one organisation members for a maximum period of 42 days to allow an organisation to consult its own members. There shall be no subscription fees for membership. a) Any member organisation may resign from membership of the association by giving written notice thereof to the secretary of the association. b) Any member may resign from membership of the association by giving written notice thereof to the secretary of the association. c) If an organisation member’s seat becomes vacant, the organisation to whom the organisation member belongs, must replace the organisation member within 30 days. a) A member organisation may be removed from the membership at a general meeting with an organisation member vote of greater than 66%. b) An organisation member may be removed from the membership at a general meeting with an organisation member vote of greater than 66%. c) A non organisation member may be removed from the membership at a general meeting with an organisation member vote of greater than 66%. d) Non organisation members shall not be able to vote to remove a member organisation, organisation member or non organisation member from the membership. e) If an organisation member’s seat is declared vacant, the organisation to whom the organisation member belongs, must replace the organisation member within 30 days. a) A register of the following shall be kept: i) Member organisations. ii) Organisation members. iii) Non organisation members. b) For each member organisation, the following information shall be kept: i) The name and contact details of each member organisation. ii) The date on which each member organisation was admitted to the association. iii) The name and address of the member organisation’s appointed organisation member. c) For non organisation members the following shall be kept: i) The name and address of the member organisation’s appointed organisation member. ii) The date on which each member organisation was admitted to the association. a) The affairs of the association shall be managed and controlled by a committee which in addition to any powers and authorities conferred by these rules may exercise all such powers and do all such things as are within the objects of the association, and are not by the Act or by these rules required to be done by the association in general meeting. b) The committee has the management and control of the funds and other property of the association. c) The committee shall have the authority to interpret the meaning of these rules and any other matter relating to the affairs of the association on which these rules are silent. d) The committee shall appoint a public officer as required by the Act. e) All officers of the association shall be honorary. f) The committee shall have the power to co-opt additional non voting members, their specific duties and period of time being conferred by the committee. g) The executive shall have the power to constitute sub-committees; such sub-committees will at all times be responsible to the committee. h) Sub-committees shall have the power to co-opt extra sub-committee members. i) Each sub-committee shall have a chairperson who will keep the executive informed of that sub-committee’s business decisions, suggestions, and who shall pass on to that sub-committee, recommendations from the committee. a) The executive shall consist of a chairperson, two deputy chairpersons, one of whom shall be Indonesian, a treasurer and a secretary. b) A committee member shall be a natural person. c) The first committee of the association shall be appointed by the promoters of the association. The first committee shall hold office until the first annual general meeting after incorporation. At this time, one half of the members of the committee, who shall be chosen by ballot, shall retire from the committee. At each subsequent annual general meeting one half of the members of the committee, being the longest serving members, shall retire. d) A retiring committee member shall be eligible to stand for re-election without nomination. e) All organisation and non organisation members shall be members of the committee. f) New non organisation members shall be appointed with a majority vote of organisation members at the annual general meeting. g) The executive shall be elected by the committee at the annual general meeting. a) The committee shall settle on how often meetings are to be held. b) Questions arising at any meeting of the committee shall be decided by a majority of votes, and in the event of equality of votes, the chairperson shall have a casting vote in addition to a deliberative vote. c) A quorum for a meeting of the committee shall be 40% of the members of the committee. d) A member of the committee having a direct or indirect pecuniary interest in a contract or a proposed contract, with the association must disclose the nature and extent of that interest to the committee as required by the Act, and shall not vote with respect to that contract or proposed contract. The members of the committee must disclose the nature and extent of his or her interest in the contract at the next annual general meeting. e) An organisation member of the committee whose organisation has a direct or indirect pecuniary interest in a contract or a proposed contract, with the association must disclose the nature and extent of that interest to the committee as required by the Act, and shall not vote with respect to that contract or proposed contract. The organisation member of the committee must disclose the nature and extent of his or her organisations interest in the contract at the next annual general meeting. a) The office of a committee member shall become vacant if a committee member is: i) Disqualified from being a member by the Act. ii) Expelled as a member under these rules. iii) Permanently incapacitated by ill earth. iv) No longer the duly appointed representative of an organisation. b) The office of a committee member may become vacant if: i) If an organisation is not represented by their primary or secondary member for two meetings in succession without leave or a reasonable excuse, the seat of that organisation may be declared vacant by a majority vote of the organisation members. ii) If a non organisation member is absent from two meetings in succession without leave or a reasonable excuse, the seat of that committee member may be declared vacant by a majority vote of the organisation members. c) If an organisation member’s seat is declared vacant, the organisation to whom the organisation member belongs, must replace the organisation member within thirty days. a) The association shall have a common seal upon which its corporate name shall appear in legible characters. b) The seal shall not be used without the express authorisation of the committee, and every use of the seal shall be recorded in the minute book of the association. a) The committee shall call an annual general meeting in accordance with the Act and these rules: b) The annual general meetings shall be open to all members of the member organisations to attend as spectators. c) The first annual general meeting shall be held within 18 months after the incorporation of the association, and thereafter within five months after the end of the financial year. d) The order of business at the meeting shall be: i) The confirmation of the minutes of the previous annual general meeting and any special general meeting held since that meeting. ii) The consideration of the accounts and reports of the committee and auditors report. iii) The confirmation of the member organisation appointments of their representative members. iv) The election, by the organisation members, of the non organisation members. v) The election of the executive by the committee members. vi) Any other business requiring consideration by the association in general meeting. a) The committee may call a special general meeting of the association at any time. b) A general meeting shall be open to all members of the member organisations to attend as spectators. c) Upon requisition in writing of not less than 25% of the total organisation members of the association, the committee shall within one month of the receipt of the requisition, convene a special general meeting for the purpose specified in the requisition. d) Every requisition for a special general meeting shall be signed by the relevant members and shall state the purpose of the meeting. a) Subject to 8.3.b, at least 42 days notice of any general meeting shall be given to member organisations and non organisation members. The notice shall set out where and when the meeting will be held, and particulars of the nature and order of business to be transacted at the meeting. b) Notice of a meeting at which a special resolution is to be proposed shall be given at least 42 days prior to the date of the meeting. c) A notice may be given by the association to any member organisation or member by serving the member with the notice personally, or by sending it by post to the address appearing in the register of members. d) Where a notice is sent by post: i) The service is effective by properly addressing , prepaying and posting a letter or packet containing the notice; and ii) Unless the contrary is proved, service will be taken to have been at the time at which the letter or packet would be delivered in the ordinary course of post a) 50% of the organisation members present personally or by proxy shall constitute a quorum for the transaction of business at any general meeting. b) If within 30 minutes after the time appointed for the meeting a quorum of organisation members is not present, a meeting convened upon the requisition of organisation members shall lapse. In any other case, the meeting shall stand adjourned to the same day in the next week, at the same time and place and if at such adjourned meeting a quorum is not present within 30 minutes of the time appointed for the meeting, the members present shall form a quorum. c) Subject to 8.4.d, the chairperson shall preside as chairperson at a general meeting of the association. d) If the chairperson is not present within five minutes after the time appointed for holding the meeting, or he or she is present but declines to take or retires from the chair, the members may choose a committee member or one of their own number to be the chair person of that meeting. a) Subject to these rules, every member organisation of the association though their appointed member has only one vote at the meeting of the association. b) Only member organisation of the association though their appointed member may vote for the addition or removal of non organisation members. c) Only member organisation of the association though their appointed member may vote for the addition or removal of member organisations. d) Subject to these rules, every non organisation member has only one vote at the meeting of the association. e) Subject to these rules, a question for a decision at a general meeting, other than a special resolution, must be determined by a majority of members who vote in person or, where proxies are allowed, by proxy, at that meeting. f) A question for decision at a general meeting must be determined by a show of hands. a) A special resolution is a special resolution as defined in the act. b) An ordinary resolution is a resolution passed by a simple majority at a general meeting. A member shall be entitled to appoint in writing a natural person to be their proxy, and attend and vote at any general meeting of the association. a) Proper minutes of all proceedings of general meetings of the association and of meetings of the committee, shall be entered within one month after the relevant meeting in minute books kept for the purpose. b) The minutes kept pursuant to this rule must be confirmed by the members of the association or the members of the committee (as relevant) at a subsequent meeting. c) The minutes kept pursuant to this rule shall be signed by the chairperson of the meeting at which the proceedings took place or by the chairperson of the next succeeding meeting at which the minutes are confirmed. d) Where minutes are entered and signed, they shall, until the contrary is proved, be evidence that the meeting was convened and duly held, that all proceedings held at the meeting shall be deemed to have been duly held, and that all appointments made at the meeting shall be deemed to be valid. a) The dispute resolution procedure set out in this rule applies to disputes under these rules between: i) A member and another member. ii) A member and the association. iii) A member organisation and the association. iv) A member organisation and another member organisation. b) The parties to the dispute must meet and discuss the matter in dispute, and, if possible resolve the dispute within 21 days after the dispute comes to the attention of all the parties. c) If the parties are unable to resolve the dispute at the meeting, the parties may choose to meet and discuss the dispute before an independent third person agreed to by the parties. d) In this rule “member” includes any person who was a member not more than six months before the dispute occurred. e) In this rule “member organisation” includes any organisation which was a member organisation not more than six months before the dispute occurred. The first financial year of the association shall be the period ending on the next 30th June following the incorporation, and thereafter a period of 12 months commencing on 1st July and ending on 30th June of each year. The association shall keep and retain such accounting records as are necessary to correctly record and explain the financial transactions and financial position of the association in accordance with the Act. The accounts, together with the auditor’s report on the accounts, the committee’s statement and the committee’s report, shall be laid before the members and member organisations at the annual general meeting. The income and capital of the association shall be applied exclusively to the promotion of its objects and no portion shall be paid or distributed directly or indirectly to member organisations, members or their associates except as a bona fide remuneration of a member for expenses incurred on behalf of the association. The association shall be wound up in the manner provided for in the Act. a) If after the winding up of the association there remains “surplus assets” as defined in the Act, such surplus assets that remain, shall be transferred to another organisation with similar objects and which has rules prohibiting the distribution of its assets and income to its members. b) Such organisation or organisations shall be identified and determined by a resolution of organisation members in general meeting. a) These rules may be altered (including the association’s name) by special resolution of the organisation members of the association. This includes recision or replacement by substitute rules. b) The rule shall be registered with the Office of Consumer and Business Affairs, Corporate Affairs and Compliance Branch, as required by the act. c) The registered rules shall bind the association and every member to the same extent as if they have all respectively signed and sealed them, and agreed to be bound by all of the provisions thereof. Top NTA Inc PROGRAMS The children of Aceh have returned to school but there are genuine long term needs to reconstruct their lives and create enhanced opportunities for their future. NTA Inc considers that through improved education and development the children can be assisted to lead productive and satisfying lives. Within the first week of operation NTA Inc sent six containers of good-quality clothing, 24 wheelchairs and walking frames to Indonesia with the assistance and cooperation of Garuda Indonesia and Australian Air Express in Adelaide. Within the first month, through our Aceh network NTA Inc. identified 450 children in Indrapuri, Pulot and Layeun who were provided with prayer clothing and “lebaran” money to celebrate the Idul Adha holy day. NTA Inc also assisted 26 families around Banda Aceh and 183 household consisting of 353 people in 33 villages around Sigli. To provide a valued contribution in addressing this long term need NTA Inc is establishing the “NTA Learning Centre” in Indrapuri, Aceh, which will provide children with numerous value added activities like english language tuition, vocational training, library, workshops and religious education. Other potential activities include sports, social/cultural studies, trauma counselling, assistance with after-school employment, business incubator for items made at the centre and Health and Hygiene awareness classes. Scholarship program: NTA Inc’s first priority project of the learning centre is the development of a Scholarship Program for the children. This program will facilitate Australians and Indonesians in The Indonesian family structure is community based and homeless children and orphans are often taken in by relatives and/or other village members. Since the Tsunami has taken away most of the infrastructure and livelihood of villagers, this has created a void in basic home support. Also, in Since school fees are tiered, school fees differ according to the level of education of each child. So, at various stages of education, the “sponsor parent” or “orang tua asuh” (OTA) has the choice in determining the age of the child to be sponsored. The costs per child per month for the : Primary School (S.D.) $AU 20.00 Junior High School (S.M.P.) $AU 25.00 Senior High School (S.M.A.) $AU 30.00 University/Academy/other Tertiary Inst. $AU 35.00 In the case where an OTA decides to sponsor a Primary School child who then graduates from Primary School to enter Junior High School, the OTA has a choice of continuing to sponsor the child to a higher level of education and thus paying more for the child, or cease sponsorship for that child and sponsor another Primary School child. However, where an OTA feels that it does not wish to sponsor the child to a higher level of education NTA Inc will attempt to find another OTA for that child to assist him/her through high school and find another Primary School child for that OTA. This applies to all sponsorships of children on all levels. The progress of the child will be monitored by NTA Inc. who will be the liaison between the child, his/her sponsor parents and the school. OTAs will receive regular reports on the child’s progress, photographs and personal letters and are encouraged to visit the child whenever possible. Top
Aim
Who we are
The South Australian Network
Aceh Network
Aceh Map
Constitution
Programs
In order to assist homeless and displaced children and orphans in Tsunami-disaster areas in Aceh and surrounding Indonesian provinces, the Indonesian communities and other interested people in
Contact Muslim Amiren
Contact Dr Mustanir : +62-812-69-03317 mustanir@eudoramail.com
ACEH BESAR
MEULABOHContact Zahnur :+62-813-62397487 zahnur@yahoo.com
CONSTITUTION
PREAMBLE
This association has been formed, as an umbrella organisation for a number of Indonesian and Australian organisations, to enable them to collect money and goods to fund immediate and long term activities to assist the victims of the tsunami disaster in the Indonesian
This association is a non-profit organisation
CONTENTS PAGE NUMBER
1 NAME 3
MEMBERS OR MEMBER ORGANISATIONS
TO BE LAID BEFORE MEMBERS 13
PROFITS FOR MEMBERS 131 NAME
“the association”.2 DEFINITIONS
3 OBJECT AND AIMS
4 POWERS OF THE ASSOCIATION
5 MEMBERSHIPS
5.1 TYPES
5.2 SUBSCRIPTIONS
5.3 RESIGNATIONS
5.4 EXPULSIONS OF A MEMBER
5.5 REGISTRATION OF MEMBERS
6 COMMITTEE
6.1 POWERS AND DUTIES
6.2 APPOINTMENT
6.3 PROCEEDINGS OF COMMITTEE
6.4 DISQUALIFICATION OF COMMITTEE MEMBERS OR MEMBER ORGANISATIONS
7 THE SEAL
8 GENERAL MEETINGS
8.1 ANNUAL GENERAL MEETINGS
8.2 SPECIAL GENERAL MEETINGS
8.3 NOTICE OF GENERAL MEETINGS
8.4 PROCEEDING AT GENERAL MEETINGS
8.5 VOTING AT GENERAL MEETINGS
8.6 SPECIAL AND ORDINARY RESOLUTIONS
8.7 PROXIES
9 MINUTES
10 DISPUTE RESOLUTION
11 FINANCIAL REPORTING
11.1 FINANCIAL YEAR
11.2 ACCOUNTS TO BE KEPT
11.3 ACCOUNTS AND REPORTS TO BE LAID BEFORE MEMBERS
12 PROHIBUTION AGAINST SECURING PROFITS FOR MEMBERS
13 WINDING UP
14 APPLICATION OF SURPLUS ASSETS
15 RULES
Our current programs
